Rules & Regs
Rules & Regs GYGAA
GYGAA are unique in that we are the ONLY Allotment Association
in the UK that is wholly owned by its MEMBERS. All 54 acres of
our allotment land has been donated to its members by the
Borough Council, solely and specifically for allotment gardening.
This land cannot be readily sold off for development
In All other Allotment Associations they are either administered
by Local Councils OR may be privately owned and administered
by the landowner.
The 1922 Act relating to the protection of Allotment tenants.
ONLY applies to Council administered allotments. Therefore it is
not in any way applicable to GY&GAA.
Great Yarmouth Borough
Council have NO JURISDICTION on GY&GAA activities other than
Ensuring compliance with all registration and planning
requirements
VOLUNTEER members who wish to stand for Committe election are nominated from the members AND
SUBSEQUENTLY elected by MAJORITY vote at Annual General
Meeting to form a Management Committee to RUN the
Association for the sole benefit of ALL members
The appointed Committee are then required to draw up
Constitutional Rules (which may be broadly based on an existing previously published
format) and just tweeked to incorporate members requirements)
by which the Association may be run and competently
administered.
These constitution rules must, in turn, be submitted to a UK
professionally recognised legally authorised governing body, in
our case National Association of leisure gardeners (NALGS) for
their formal approval and be subsequently registered. A copy of
these GY&GAA Constitutional Rules are then lodged with the
FCA (fimancial Conduct Authority). Without these approved registrations we cannot hold a bank
account or legally conduct any financial transactions in any form.
The 2014 version are our current approved Constitutional Rules.
The changes approved at the Special General Meeting on the
30th of October 2019 are required to be submitted accordingly. Until
this process has been completed all existing rules apply
As any Allotment Association is required to charge tenants the
Association must be REGISTERED with the
(FCA) who charge a significant fee for the privilege. The
FCA have the legal power to enforce substantive fines for any
financial failings or misdemeanours our
accountants are legally bound to report..
GENERAL DATA PROTECTION REGULATIONS (GDPR)
Because we are required to charge our members rent for their
allotment, the Association are required to hold an up to date
database of contact details of each and every member.
Like the previously noted FCA the Data protection Agency has
the Legal power to ultimately impose severe financial fines on any
organisation who fails to observe and comply with the fullest
security of personal data held on each member of any
organisation.
Her Majesty’s Revenue and Customs (HMRC) where we have Tax
or VAT liabilities again our accountants have a legal obligation to
report any discrepancies, and again HMRC have the legal
authority to impose serious fines.
Changes to any Constitutional Rules require the GY&GAA to hold
a Special General Meeting prior to the AGM. These changes as
agreed are submitted to and approved by , in our case National
Allotment Society (NALGSS) before they may be incorporated into
the working constitution.